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home/Knowledge Base/Policies & SOPs/Records Management Policy
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Records Management Policy

Updated on 7 April 2025 BrisDoc Governance Team

1.      Introduction

Records Management is the process by which an organisation manages all the aspects of records whether internally or externally generated and in any format or media type, from their creation, all the way through to their lifecycle to their eventual disposal.

The Records Management: NHS Code of Practice has been published by the Department of Health as a guide to the required standards of practice in the management of records for those who work within or under contract to NHS organisations in England.  It is based on current legal requirements and professional best practice.

The purpose of this policy is to actively encourage and support BrisDoc and define the process for excellent record keeping, both in its clinical and non-clinical environments. Good record keeping is essential in every aspect of BrisDoc function.

In the clinical setting, it helps protect the welfare of patients (especially vulnerable adults and children) and promotes best-practice from each healthcare practitioner. Within the non-clinical setting, it is essential in making sure BrisDoc adopts the highest business standards, and maintains a professional approach and appearance. It is also invaluable in ensuring the smooth-running of BrisDoc on a day-to-day basis.

In both environments there are a number of legal responsibilities which must be adhered to, particularly in relation to length of time for keeping records.

 

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